Students’ Affairs Department:

The Students’ Affairs department was established in February 2019 as a sub-division to the office of vice chancellor for students’ affairs. Since 2012 when the Kabul branch of the University was opened in Kabul, the students’ affairs were managed by the department under supervision of academic vice chancellor; however, when the office of vice chancellor for students’ affairs was formally established in 2017, activities related to the students were envisioned to be managed by a department of this new office. Since 2019, all affairs related to students were transferred to the students’ affairs department. This new department has two sub-divisions, a division for admission and a division for graduation. The organization chart of the students’ affairs department is as following:

• Head of the students’ affairs department;
• Officer for graduation division;
• Officer for admission division;

Currently three staff members serve as head of the Students’ Affairs department, an officer for graduation division and an officer for admission division.

Purpose: This students’ affairs department is formed to coordinate students’ affairs within the structure of vice chancellor’s office for students’ affairs. The department has a crucial role and responsibility in supporting students’ affairs.

This department has a dynamic administrative management system, which strives for better serving students and motivating them during their study programs; in order to nourish talents of younger generation through helping them acquire knowledge.

It is the mission of the department to help the University achieve its goals in light to the country’s educational policies and strategies; the department ensures this through providing quality services.

Roles and responsibilities of the department:

• To develop weekly, quarterly, and annual work plans in order to achieve determined objectives of the department;
• To oversee the sub-divisions and guide them on enrollment of new students, distribution of the students’ handbooks, registration of student’s results sheets in the computer database and students’ registration books, managing students class deferrals, dismissals and students’ re-enrollment;
• To oversee the recording of the students’ results sheets approved by the relevant lecturer and the faculty;
• To develop students’ database based on the modern technology;
• To prepare students’ results reports to the senior management and when needed;
• To oversee students’ filing systems and to ensure they are complete and are maintained well;
• To ensure students’ score sheets and other information are accurately recorded in the database and books;
• To ensure students’ records and data are backed up in protected regularly and on monthly basis;
• To ensure students’ registration books are properly filled out based on standards of the University and the Ministry of Higher Education;
• To prepare lists of absent and failed students based on procedures of the ministry of higher education;
• To guide sub-divisions in preparing diplomas and transcripts for students;
• To prepare and distribute students’ ID cards and collecting them back when students graduate;
• To prepare monthly, quarterly and annual reports to the office of vice chancellor for students’ affairs;
• To act upon decisions made by the senior management and academic council of the University on issues related students’ affairs;

Roles and Responsibilities of Officer for Graduation

• To develop weekly, quarterly, and annual work plans in order to achieve determined objectives of the division;
• To prepare the list of monographs to be submitted to the relevant departments;
• To distribute and collect graduating students score sheets;
• To timely submit students' diplomas to the relevant departments for formal processing at the ministry of higher education;
• To prepare and classify list of graduates based on each faculty;
• To act upon actions, require to process graduate students’ documents, and to prepare and distribute certificates and transcripts;
• To record information of graduates in the graduates’ database and book in several copies, and sending them to the ministry of higher education once approved by the University;
• To ensure graduate students’ records and documents are complete, and to file and achieve students’ CVs and other relevant documents;
• To prepare students’ transcripts and diplomas in national and English languages;
• To preform other tasks related to students’ graduations;
• To preform other tasks related to completion and issuing diplomas;
• To prepare alumni statistics reports during the semester and submit them to the relevant senior officials;
• To cooperate and coordinate for preparing of the commencement ceremony;
• To prepare and submit monthly, quarterly and annual progress reports to the vice chancellor for students’ affairs;
• To act upon the decisions made by the academic council and senior managements;

Roles and Responsibilities of Officer for admission:

• To develop weekly, quarterly, and annual work plans in order to achieve determined objectives of the division;
• To take necessary actions related to admission process of new entrants (new entrants through the University entrance exam and transfer students);
• To record students’ data in the students’ database;
• To prepare, organize, complete and update students’ files;
• To record students’ results sheets in students’ files;
• To keep records of students’ deferral, dismissal and enrollment of new students in students’ files;
• To keep records of students’ reprisals in the students’ files;
• To ensure all students registration books are complete based on the standards of the University and the Ministry of Higher Education;
• To prepare the registration book of the new entrants and submit it to the ministry of higher education;
• To distribute ID cards to the new entrants;
• To prepare students statistics reports during the semester and submit them to the relevant senior officials;
• To submit monthly, quarterly and annual progress reports to the head of students’ affairs department;
• To act upon the decisions made by the academic council and senior managements;