Ghalib University

Head of the Quality improvement

Ghalib University has established the quality improvement committee in accordance to the direction of the procedures set by the directorate of quality improvement of the Ministry of Higher Education. This committee reports to the academic vice president of the University and based on the procedures one of the lecturers and nine members of the committee are selected by the University’s academic council. The members of the committee in Kabul branch of the University include:

No.	Full Name	Degree	Field of Study	Department	Faculty	Position	Contact
1	Abdul Rahman Hamid	Specialist	General Surgery	Surgery	Medical Science	Chairperson	0799315548
2	Dr. Mohammad Sayeed Behrad	Master’s	Thoracic Surgery	Surgery	Medical Science	Member	0799342478
3	Mehrab Ali Safdari	Master’s	Political Science	Administration and Diplomacy	Law and Political Science	Member	077942284
4	Gulabshah Amani	Ph.D.	Sociology	Administration and Diplomacy	Law and Political Science	Member	0775364940
5	Sayeed Mohammad Hussaini	Master’s	Law	Judiciary and Prosecution	Law and Political Science	Head of Quality Assurance	0747910319
6	Noor Aqa Akramzadeh	Specialist	General Surgery	Surgery	Medical Science	Member	0744001099
7	Munir Ahmad Ebrahimkhil	Specialist	Stomatology	Stomatology	Stomatology	Member	0767372737
8	Sayeed Abul Hassan Baqeri	Ph.D.	Law	Criminology and Crime	Law and Political Science	Member	0782800725
9	Naser Ahmad Nadeem	Master’s	Economics	Business Administration	Economics	Member	0784228187

The quality improvement committee of Ghalib university was operationalized in autumn 2014. And in 2015 it received its own office space. In spring 2016 one of the lecturers and member of the cadre of the University who holds a Master’s degree was appointed as head of the committee who is responsible to oversee all activities related to education quality improvement at the University level. In spring 2015, other sub-committees of quality assurance at the faculty levels were established and one of the lecturers of those relevant faculties were appointed to oversee the quality improvement activities at the faculty and department levels.

History of Accreditation:

After the establishment of the Quality Assurance Committee at Ghalib University in 2014, the sub-committees of quality assurance were established in each faculty in 2015. They prepared their self-assessment reports in accordance to a 12 principle criteria for education quality improvement. The Quality Improvement committee of the University reviewed the faculties’ self-assessment reports in the winter of 2015 and prepared a general report of the University’s self-assessment and officially submitted it to the Directorate of Accreditation and Quality Improvement of the Ministry of Higher Education.

In early 2017, the directorate appointed a delegation consisting of 5 members to review Kabul branch of the University. The delegation completed their data collection for review and assessment of the University within three days. The delegation sent back their assessment report in 3rd July 2017 to Ghalib University. Based on their report the University scored 59.6% in their assessment. After preparations and re-work the reports was submitted back to the directorate of accreditation and quality improvement of the ministry of higher education in 21 September 2018.

A team of external reviewers was formally appointed in 5th November 2018 who visited the University during 11 to 15 November 2018 and conducted a thorough review of the University.

After a one-month time the reviewers submitted their assessment report to the Ministry of Higher Education. In 1 January 2019 the directorate of accreditation and quality improvement of the Ministry issued another letter (407/449) in which they officially informed the University of the assessment results where Ghalib University scored 81.6%.

Working relationship of the quality assurance committee of the University with other quality assurance committees of the faculties:

Based on the quality assurance procedures and terms of references, the quality assurance committee has been established to ensure quality education. The committee is composed of 9 members and conducts regular meetings on monthly basis. The chairperson of the committee communicates the decisions made during the meetings to the sub-committees at the faculty and department levels. The sub-committees of quality assurance also meet monthly and their agendas are made based on directives of the chairperson. These committees report their activities to the chairperson also on monthly bases. Academic Vice chancellor of the university who leads the quality assurance committee chairs the meetings of the committee and reviews the reports received from the sub-committees.

In 2016 the quality assurance committee organized a training workshop on self-assessment and report writing to build up internal capacities of the members and staff. Furthermore, the committee organized two other training workshops on 19 July 2018 and 9 August 2018 for all academic and administrative staff members of the University.

Head of the Quality Assurance Committee

Head of the Quality Assurance and Accreditation Committee within the framework of legal documents, acting in accordance with the administrative principles of the country, shall have the following duties:

Based on the country’s laws and regulations, head of the quality assurance and accreditation committee of the University has the following roles and responsibilities:

To chair all committee meetings;
To oversee administrative affairs of the committee;
To take part in accreditation and quality assurances programs;
To coordinate quality assurance programs;
To foster the culture of improving quality in educational institutions;
To oversee implementation of the decisions made by the committee;
To represent the quality assurance committee;
To cooperate with other entities and evaluators;
To publish announcements, brochures and other informational materials for the purpose to inform students and lecturers;
To perform other duties and responsibility relevant to improving quality assigned by the senior leadership in accordance to rules and regulations;

Sayed Mohammad Hussaini (assistant professor) is responsible to lead the quality assurance committee of the University. Mr. Hussaini is a member of the cadre of the University and a lecturer at Judiciary and Prosecution department of the Law Faculty. Since fall 2016, he is responsible for the committee. The committee also has one staff member.

Roles and responsibilities of the quality improvement department at Ghalib University:

To encourage and accelerate the improvement of quality education at the institution in order to achieve higher and international education standards;
To cooperate with the accreditation and quality improvement committee of the institution during accreditation and management of educational programs and other academic affairs;
To provide information both to the institution and to the public regarding the significance and value of quality improvement and accreditation;
To cooperate with the directorate of quality improvement and accreditation in selection and training of members of the committee;
To provide advice and consultations to the institution on the quality improvement and accreditation processes;
To cooperate with the institution in forming other sub-committees of quality improvement and accreditation at department level;
To ensure adequate preparations for self-assessment, field work and other activities during accreditation;
To ask for reports on the implementation of regulations, terms of references and procedures on quality improvement and accreditation;
To record and register data and information relevant to accreditation at the University [data management systems];
To establish and maintain relations with other national and international entities working in quality assurance and accreditation;
To use the latest achievements/progresses in national and international levels on quality assurance and accreditation;
To advance quality education based on national and international standards in higher education institutes;
To cooperate in institutionalizing quality education based on standards that credible national and foreign universities follow;
To prepare agendas for meetings of the quality assurance committee;
To cooperate with the quality assurance committees of higher education institutions to prepare reports on self-assessment; and to submit these reports to the directorate of quality assurance and accreditation;

Tasks and Duties of the quality improvement department at Ghalib University

To develop monthly, quarterly and annual plans in accordance to the strategic plans of the University and the Ministry of Higher Education to achieve educational and expected results;
To lead and manage relevant staff members in order to implement strategic objectives and to work with them to enhance their professional career;
To maintain good working relationships with other directorates in order to coordinate implementation of accreditation systems and facilitate activities related to quality improvement;
To develop and design assessment forms for quality assurance based on national and international standards; this will facilitate assessments and accreditation;
To closely work with the President and create procedures and mechanisms for the quality assurance department; this will help implementation of the strategic plan of the Ministry of Higher Education as well as ensuring transparency in the performances of the staff members;
To provide advice to the President on creating procedures and mechanisms to assess effective implementation of the self-assessment and other activities related to accreditation;
To oversee implementation of the self-assessment and other activities related to accreditation in order to ensure transparency;
To analyze reports provided by the experts and identify barriers and challenges in the implementation of the assessment plans during the accreditation processes at the University level;
To assess and control staff performances and to take appropriate measures for enhancing their productivity;
To constantly assess the database of the department that contains relevant data and statistics;
To do other tasks given by the heads of the department in accordance to regulations and objectives of the ministry;

Objectives of the internal quality improvement department:

The overall aim of the department is to raise and advance the culture of quality improvement at the University level; other objectives include:

To institutionalize the culture of quality improvement and accreditation in accordance to the national and international standards;
To ensure the University’s quality improvement procedures are in accordance to the guidelines provided by the directorate of quality improvement and accreditation and based on national and domestic needs;
To develop, improve and expand quality improvement in higher education; and attract people’s attention to the University through offering best and quality education services;
To build up a good image of the University through transparent, accountable and good performances in both administrative and academic works within the University;
To prepare the University for external assessment of quality improvement and accreditation;

Duties of the internal quality improvement department:

In order to achieve the above goals, the main tasks of the Internal Quality Improvement department are:

To identify objectives and mission of the University for promoting quality education based on the international quality education standards;
To assist and guide departments and faculties to define the program’s objectives;
To develop standards for different academic and administrative activities of the University;
To organize workshops, seminars and training programs for build capacities and to promote a culture of promoting quality education at the University level;
To promote results-based and student-centered education at the University level in order to promote participatory education by using modern technology;
To review and revise existing procedures to further improve teaching and learning;
To collaborate with academic departments to conduct self-assessments and external assessments, and to implement measures for quality education;
To assist and facilitate approval process of the existing academic departments and new education programs of the University by using quality improvement procedures appropriately;
To develop a database of quality improvement data and information that is accessible to all relevant stakeholders;
To develop a five-year strategic plan of quality improvement at the University level and to ensure its implementation and to monitor its results and achievements. The strategic plan has to be discussed at the meetings of the quality improvement committee and then initially approved by the committee; lastly the strategic plan has to be sent to the directorate of quality improvement and accreditation for endorsement;
To prepare annual reports on quality improvement assessments that is initially approved by quality improvement committee and lastly sent to the directorate of quality improvement and accreditation for endorsement;
To provide feedback and comments on improving quality education and training of the University’s strategic plan;
To provide advice to the senior leadership of the University, faculties and departments on quality improvement;
To prepare a detailed budget plan for the internal quality improvement department of the University;

Duties and responsibilities of the Faculty Quality Assurance Committee:

To encourage and improve quality at the faculty level;
To oversee accreditation process, educational programs and and other activities at the faculty levels;
To communicate and provide information regarding the implementation of quality assurance programs to other institutions;
To select and train other members of the committee;
To provide advice and consultation regarding quality assurance;
To prepare for self-assessment, relevant field work and other activities related to the quality assurance;
To collect evidence and data regarding quality assurance at the faculty level;
To keep close contact with the main assurance and accreditation committee;
To use the latest achievements and progresses in quality assurance;
To prepare the self-assessment report;
To conduct training programs on quality assurance at the faculty level;

Role of the Department in Improving Quality

The department has a crucial role in improving quality of education. The meetings held at the department make the primary decision regarding academic affairs at the University. Head and members of the department make up the organization structure of the department. Number of members of the department is identified based on courses, needs and the relevant terms of references.

Lecturers are appointed based on legal provisions and every three years they must obtain academic promotions. Academic responsibilities of the lecturers and their participation in academic activities are defined in accordance to the provisions of the law. The department have to be well – equipped and should have appropriate office and work environment. Head of the Department supervises the members and oversees all academic affaires. The department has a data collection center where information and data are related to academic affairs and quality improvement of education.

All sessions and meetings of the department are recorded and all endorsements and decisions are officially announced to members, students’ affairs department and dean of the faculty.

Responsibilities:

To prepare annual and bi-annual academic and action plans in accordance to legislation, procedures and guidelines for the department;
To make appropriate and accurate course schedules for the semester;
To discuss and approve individual/lecturers action plans at the meetings of the department at least one month before the beginning of the new semester; the plans are made in two copies and once they are recorded based on the protocols one copy is given to members of the department and the second copy is kept in the lecturers official file.
To prepare the quality improvement plan for the department; head of the department is responsible to ensure it is implemented;
To organize conferences on adopting best teaching and learning methods to the members of the department;
To implement quality improvement programs at the department;
To implement procedure of the education quality assessment on lecturers and departments and use the outcome of the assessments to identify challenges and barriers for education;
To collaborate with the self-assessment and quality improvement committee of the faculty and contribute in drafting of the department self-assessment report;
To cooperate with other members in developing the department’s strategic plan;
To submit reports on completion of each semester to the self-assessment and quality improvement committee of the faculty;
To introduce members of the cadre of the faculty to national and international quality improvement programs once there are opportunities;
To submit proposals on capacity building programs for members of the cadre to the self-assessment and quality improvement committee of the faculty;
To introduce a member of the cadre to present on teaching methodology to the self-assessment and quality improvement committee of the faculty;

Responsibilities of the department on quality assurance include:

To oversee the educational programs and other activities of the department;
To update the faculty on implementation of the quality assurance programs at the department level;
To provide advice and consultation to the faculty regarding quality assurance;
To cooperate with the faculty on forming sub-committees of quality assurance;
To prepare for self-assessment, relevant field work and other activities related to the quality assurance;
To identify and support use of academic terminologies at the department level;
To record and register data and information relevant to quality assurance at the department level;
To establish and maintain relationship with the sub-committee of quality assurance at the faculty level;
To use the latest achievements and progresses in quality assurance;
To prepare the self-assessment report;
To conduct training programs on quality assurance at the department level;
To cooperate in developing individual operational plans, improving quality of education and development teaching materials;
To cooperate with lecturers in developing course policies and in developing curriculums and teaching materials;
To cooperate in implementation of quality assessment procedures at the department level;

Roles of the Students’ Affairs Department in quality improvement

The department for students’ affairs is an administrative unit that functions as a facilitator and a bridge between departments, faculties and the University, which plays an important role in improving quality of education. The department facilitates implementation of academic affairs.

Dean of the faculty oversees the department that is responsible for administrative affairs of the education programs and supports both students and lecturers. The department is responsible for filing and data management systems of a faculty, which supports improving quality of education. Meetings of the department are recorded and all decisions once approved by dean of the faculty are shared with other members of the cadre and academic staff of the faculty.

Responsibilities:

To help and prepare forms and templates required for quality improvement;
To disseminate official letters and follow up to achieve expected results;
To liaison and ensure close contact with office of the Chancellor, faculties, departments and self-assessment and quality improvement committees;
To ensure progress reports are collected and are disseminated;
To register students’ examination scores, their academic achievements and lecturers’ promotions; and to facilitate lecturers take part in committees;
To assist in preparing teaching materials; and to check classroom technical equipment are functioning;
To prepare attendance sheets and other required materials for classroom activities;
Other required tasks and duties;

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